Supervisor, Finance

Job Description

Marketing Statement

TM Claims Service (TMCS) is an independent global claims management firm established in 1987 to provide clients with a broad range of claims-related services in the areas of transportation, product liability and overseas travel accident insurance. As part of the Tokio Marine Group of companies TM Claims Service provides claims handling services throughout the US and the Americas. Founded in 1879, Tokio Marine is recognized as Japan’s oldest insurer and one of the largest insurance groups in the world. Tokio Marine has offices in 38 countries staffed by more than 15,000 employees outside of Japan.

Duties

Job Summary:

Supervise the day-to-day operations of banking, AP, AR / PL billing units.  Provide management support.  Ensure the timely handling of bank related processes, such as Positive Pay, ACH and wire transfers, etc. Ensure timely handling of office mail processes and other administrative functions. Ensure the timely processing of company bills, employee expense reimbursements, etc. Maintain the company’s expense bank account, AP email box and subledgers for various expense accounts. Ensure the timely processing of PL billing invoices, receipt of payment from appropriate payors and recording of PL income accrual and allocation to appropriate office locations in the general ledger.  Supervise the budget preparation processes.  Assist in completing business plan and other special projects.  

Essential Job Functions:

1. Supervise the day-to-day operations of banking, AP, AR / PL billing units.
2. Provide management support, including, but not limited to improving work processes, cross-training, supervising and developing staff members, reviewing timesheets and time off requests, setting up goals and accountabilities, completing performance evaluation, etc.
3. Supervise banking and administrative staff members to ensure the timely handling of bank related processes such as Positive Pay, ACH and wire transfers, etc., as well as, office mail processes and other administrative functions such as office supplies inventory, office equipment maintenance, offsite storage, etc.
4. Supervise accounts payable staff members to ensure timely processing of company bills, employee expense reimbursements, etc., as well as, the maintenance of the company’s expense bank account, AP email box, and subledgers for various expense accounts.
5. Supervise accounts receivable / PL billing staff members to ensure the timely issuance of PL billing invoices, receipt of payment from appropriate payors, and recording of PL income accrual and allocation to appropriate office locations in the general ledger.
6. Supervise the budget preparation processes, including, but not limited to compiling budget requests from department heads; preparing and reviewing budget worksheets; and presenting budget to CEO for review and approval.
7. Assist in completing business plan and other special projects.
8. Maintain compliance with general accounting practice.
9. Responsible for complying with proper internal controls as necessary to conduct job functions and/or carry out responsibilities and/or administrative activities at the company.     

Qualifications

Qualifications:

-     College degree, preferred

-     General accounting experience

-     Strong multi-tasking skills

-     Excellent customer service skills

-     Ability to work as a team leader

-     Good organizational skills

-     Good mathematical and analytical skills

-     Good oral and written communication skills

-     Good interpersonal skills

-     Proficient PC skills

EEO Statement

Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer.  In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status,  sexual orientation and/or any other status protected by law.