Job ID: 1007544
Date Posted: May 6, 2022
Department ID: MI1101 Marketing - General
Company: Maguire Insurance Agency Inc
Philadelphia Insurance Companies, a member of the Tokio Marine Group, designs, markets and underwrites commercial property/casualty and professional liability insurance products for select industries. We have been in operation since 1962 and are nationally recognized as a member of Ward's Top 50 and rated A++ by A.M.Best.
We are looking for a Marketing Coordinator II to join our team
This position is responsible for supporting the company's overall marketing/production strategy. It entails the planning and execution of large scale marketing, training and appreciation events (virtual, hybrid and in-person) Successful events, marketing and advertising efforts (print, online and social) should result in direct leads and potential business opportunities for the company.
A typical day will include the following:
Manage the National trade show/convention schedule, including registration, logistics, booth setup and branding. Manage giveaways for each region and event, work with them to ensure all pop-up banners are up to date. Keep track of expenses and is responsible for tracking leads and success post conventions.
Experience with virtual event platforms. Will need to successfully host national, regional and internal webinars and events on Zoom, Teams, Eventbrite, and Bizzabo. Manage the webinar schedule, ensure processes are followed. Responsible for training in the Zoom webinar platform and should be proficient in recordings, running reports and tracking successes.
Responsible for coordinating and execution of all corporate events start to finish; such as venue selections, maintaining budgets, menu selection, gifting, entertainment and decor. Events include Top Performer Incentive trips, Corporate Meetings, Conferences, Sales Meetings, and Trainings etc. Work with PHLY Regional offices to coordinate agency appreciation events and track and report events monthly.
Must be able to travel and attend the scheduled events. Managing and overseeing events onsite require long hours, problem-solving, welcoming guests, event set-up, AV knowledge, communicating with staff and organizing vendors.
Execution and proper branding of corporate sponsorships and events (ex. Eagles, Phillies). Must coordinate advertising, ticketing, social media promotions, suite nights and private events with our corporate partners. Must manage and draft communications and invites.
Assist with corporate advertising strategy- print, online and social. Reporting and tracking successes. Manage and assist with proofreading all marketing materials/conference/event materials/weekly news, highlight sheets, internal and external eflyers. Assure all templates and forms are in a consistent, standard format and make sure proper approvals are received
Manage apparel on the PHLY store - keep track of inventory and approve orders and branding. Keep up with trends and assure there are relevant and desired items in stock on the store to be ordered by employees nationwide.
Implement BOR/ Affinity Marketing efforts and mange relationships with niche associations. Maintain organized paperless files on Sharepoint and keep spreadsheet up to date, audit quarterly with feedback from the Marketing field. Maintain updated list of deals on the Marketing Resource Center and reconfirm contract dates.
Assist monthly with monitoring expenses and submitting monthly reports and invoices.
Perform other related duties as assigned.
Bachelor’s Degree required (Marketing, Business, Hospitality, Communications or related field)
2 to 5 years of related experience preferred
Ability to travel required
Ability to work overtime hours at events
Experience in hosting webinars and events via virtual platforms (Zoom-Teams) Preferred
Experience in hosting C-Suite Executives Preferred
Experience in Sourcing Vendors/Negotiating Contracts Preferred
Experience in planning events, incentive trips, trainings and conventions
Excellent written and verbal communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills and ability to meet deadlines.
Proficient with Microsoft Office Suite or similar software
Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer. In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, sexual orientation and/or any other status protected by law.
We offer a comprehensive benefit package, which includes tuition reimbursement and a generous 401K match. Our rich history of outstanding results and growth allow us to focus our business plan on continued growth, new products, people development and internal career opportunities. If you enjoy working in a fast paced work environment with growth potential please apply online.
Additional information on Volunteer Benefits, Paid Vacation, Medical Benefits, Educational Incentives, Family Friendly Benefits and Investment Incentives can be found at https://www.phly.com/Careers/default.aspx
How to Apply
Apply at http://careers.phly.com.