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Accounting Assistant Sr. - Fin

Job ID: 1006922
Date Posted: May 27, 2021
Department ID: 006115
Company: TM Claims Service Inc.

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Job Description

Marketing Statement

TM Claims Service (TMCS) is an independent global claims management firm established in 1987 to provide clients with a broad range of claims-related services in the areas of transportation, product liability and overseas travel accident insurance. As part of the Tokio Marine Group of companies TM Claims Service provides claims handling services throughout the US and the Americas. Founded in 1879, Tokio Marine is recognized as Japan’s oldest insurer and one of the largest insurance groups in the world. Tokio Marine has offices in 38 countries staffed by more than 15,000 employees outside of Japan.

Duties

Job Summary:

Handle company’s bank accounts and monthly reconciliation processes.  Handle daily bank processes.  Handle general ledger functions.  Handle company’s income reconciliation processes.  Handle regulatory reporting and tax payment processes.  Handle OFAC review processes.  Assist with Accounting audits.  Assist with completing business plan and other special projects.  Provide management support.

Essential Job Functions:

  1. Handle company’s bank accounts and monthly reconciliation processes, including, but not limited to bookkeeping; processing void and stop payment requests; and following up on outstanding account balances.
  2. Handle daily bank processes, including, but not limited to handling incoming funds, ACH payments, wire transfers, positive pay, and preparing cash posting advice entries.
  3. Handle general ledger functions, including, but not limited to preparing subledgers; preparing journal voucher entries; and assisting with closing of financial period.
  4. Handle company’s income reconciliation processes, including, but not limited to reconciling income from claims system to accounting system; researching out-of-balance amounts; and preparing income reconciliation reports.
  5. Handle regulatory reporting and tax payment processes, including, but not limited to NY Healthcare, Massachusetts Healthcare, Puerto Rico, Hawaii Excise Tax and EDD reporting.
  6. Assist in reviewing income tax returns, including, but not limited to coordinating with tax preparer; handling tax payments or refunds; recording tax provisions in general ledger.
  7. Handle OFAC review processes, including but not limited to reviewing daily OFAC results; coordinating with claims department; management and/or CCO in case of possible OFAC match.
  8. Assist with Accounting audits, including, but not limited to collecting documents for auditors; uploading documents to a shared website; and preparing audit reports and analysis.
  9. Assist with completing business plan and other special projects.
  10. Provide management support, including, but not limited to improving work processes; and cross-training staff members.
  11. Document and update procedures in the manual.
  12. Maintain compliance with general account practices.
  13. Responsible for complying with proper internal controls as necessary to conduct job functions and/or carry out responsibilities and/or administrative activities at the company

Qualifications

Qualifications:

-     College degree, preferred

-     4 to 5 years of Accounting experience

-     Excellent customer service skills

-     Strong multi-tasking skills

-     Ability to work as a team member

-     Ability to work independently

-      Good organizational skills

-      Good mathematical and analytical skills

-     Good oral and written communication skills

-      Proficient PC skills

EEO Statement

Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer.  In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status,  sexual orientation and/or any other status protected by law. 

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