Entry Level Executive Assistant I (Ewing, NJ)

Job Description

Marketing Statement

Philadelphia Insurance Companies, a member of the Tokio Marine Group, designs, markets and underwrites commercial property/casualty and professional liability insurance products for select industries.   We have been in operation since 1962 and are nationally recognized as a member of  Ward's Top 50 and rated A++ by A.M.Best.

Duties

We are looking for an entry-level Executive Assistant with an Administrative Assistant background to join our team in Ewing, NJ! 

This is a hybrid role that will be the voice of the PHLY Ewing, NJ office. This person will serve as the initial point of contact for incoming calls and visits, manage the reception function and support the administrative lead for the Marketing team and its executive leaders.

A typical day:

Ensure the Reception Area and office run smoothly by overseeing any number of general office tasks, such as,

• coordinate special events and activities assigned by PHLY leaders
• manage all aspects of incoming calls and messages for team members
• route calls and manage general inquiries
• maintain office equipment and supplies 
• monitor visitor access, passes and badges

Provide administrative support to Marketing leaders and their management teams, such as,

• create visual presentations and compile reports
• manage hard-copy mail and electronic communication
• schedule meetings and travel
• other duties as assigned by the administrative lead or executive leaders

Qualifications

Requirements:

Experience providing administrative support at the Executive level in a corporate environment.
Ability to maintain confidentiality in all matters while interacting professionally and effectively with all levels of staff. 
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
Experience in a customer-facing role (i.e., customer service or receptionist)
Strong attention to detail while navigating in a fast-paced, team environment.
Willingness to learn!

EEO Statement

Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer.  In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status,  sexual orientation and/or any other status protected by law. 

Benefits

We offer a comprehensive benefit package, which includes tuition reimbursement and a generous 401K match. Our rich history of outstanding results and growth allow us to focus our business plan on continued growth, new products, people development and internal career opportunities.  If you enjoy working in a fast paced work environment with growth potential please apply online.

Additional information on Volunteer Benefits, Paid Vacation, Medical Benefits, Educational Incentives, Family Friendly Benefits and Investment Incentives can be found at  https://www.phly.com/Careers/default.aspx