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Associate State Filings Specialist II

Job ID: 1008301
Date Posted: Mar 29, 2023
Department ID: TM0919 UW - Corp UW State Filings
Company: Tokio Marine Management Inc.

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Job Description

Marketing Statement

About Tokio Marine:

Tokio Marine has been conducting business in the U.S. market for over a century and we are licensed in all states, Puerto Rico and the District of Columbia, and write all major lines of Commercial Property and Casualty Insurance. We provide unique insurance and risk management tools from our experienced staff of account executives, underwriters and loss prevention engineers and fair and timely claim settlement from a skilled team of claim professionals. We work with major brokers and leading independent insurance agents throughout the United States to serve the world's largest and most distinguished organizations.

We are committed to creating value for our customers by providing ANSHIN (safety, security and peace of mind). We strive to be creative and passionate as we work towards our long-term success.

Tokio Marine Holdings is Japan's oldest, and one of the largest property and casualty insurers. Founded in 1879, TMNF operates worldwide in 47 countries. With annual revenues of approximately $50 billion and an A.M. Best rating of A++, one of the highest in the industry, we are one of the top 20 insurance providers worldwide.


Job Summary:

Responsible for driving outstanding customer satisfaction based on consistent delivery of regulatory filing expertise, business line support and analytical skills using a variety of source information. The employee's primary responsibility will be to prepare and process property and casualty adoption, delay adoption, non-adoption insurance filings for forms, rates and rules to state departments in 52 jurisdictions and process through web-based industry portal (SERFF) and iFile for Florida. Assist Product Management team on all other filings by providing the necessary forms required by each state and processing the filing through SERFF and iFile. Additional responsibilities include coordinating objection letters or requests for additional information, gathering information, analyzing documents, executing internal processes, updating internal databases and managing resources related to corporate regulatory information and company insurance products.

Essential Job Functions:

  • Prepare adoption, delay adoption and non-adopt filings for assigned lines of business and process though SERFF and iFile systems.
  • Update State Filings Circular Tracking system on all adoption, delay adoption and non-adoption filings, along with processing auto adoptions and exempt forms, rates and rules to state departments in 52 jurisdictions for assigned lines of business.
  • Work closely with Manager of Corporate Underwriting State Filings to process filings through SERFF system for all Bureau and Independent (Proprietary) filings as assigned.
  • Data entry into internal systems, tools and databases on all filings as assigned.
  • Coordinate all letters of objection or requests for additional information on assigned filings.
  • Conduct pre-filing requirement verification/ review of filing submissions from PM staff.
  • Solid understanding and knowledge of basic state regulatory filing requirements and regulatory environment.
  • Solid understanding of SERFF and iFile state filings system and state filings forms.
  • Manage and maintain regulatory information.
  • Interface with various systems, databases, and vendor(s) to manage and implement filing activity and approved filings.
  • Develop and maintain documentation for company products, departmental workflows, and resources.
  • Assist with research and analysis of compliance issues.
  • Assist with processing of complex regulatory filings and special filing projects as assigned by Department Management.
  • Responsible for complying with proper internal controls as necessary to conduct job functions and/or carry out responsibilities and/or administrative activities at Company. 
  • Circular based knowledge of ISOnet and Wolters Kluwer.


  • College Degree preferred
  • CPCU or equivalent Professional designation is a plus.
  • Minimum of 2-4 Years of experience in the P&C business.
  • Preferred Minimum of 3+ Years of experience in State Filing Unit.
  • Strong knowledge of SERFF and iFile filing system.
  • Strong knowledge of ISO commercial property and casualty products, NCCI manuals and circulars, Wolters Kluwer preferred.
  • Solid knowledge of industry regulatory environment.
  • Strong analytical, written and oral communication skills required; Capable of making group presentations.
  • Strong technical aptitude, with a demonstrated appreciation for customer and client services
  • Dynamic, energetic, and decisive, with a visible sense of urgency
  • Highly organized and detail oriented with strong prioritization abilities
  • Strong Knowledge of Microsoft Word, Excel, PowerPoint, Visio and Adobe products is critical.

Salary range of $55,000- $70,000. Ultimate salary offered will be based on factors such as applicant experience and geographic location. Our company offers a competitive benefits package and bonus eligibility on top of base.


EEO Statement

Tokio Marine Management is an Equal Opportunity Employer. In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, or sexual orientation.

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