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Administrative Assistant-Human Resources

Job ID: 1007868
Date Posted: Aug 24, 2022
Department ID: MI1001 Human Resources - General
Company: Maguire Insurance Agency Inc

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Job Description

Marketing Statement

Philadelphia Insurance Companies, a member of the Tokio Marine Group, designs, markets and underwrites commercial property/casualty and professional liability insurance products for select industries.   We have been in operation since 1962 and are nationally recognized as a member of  Ward's Top 50 and rated A++ by A.M.Best.

Duties

We are looking for a Administrative Assistant-Human Resources to join our team

Summary

The Administrative Assistant will be a positive team player and directly support the Human Resources department with various administrative responsibilities such as, but not limited to, maintenance of employee files, reviewing and processing of unemployment claims, liaison with our external rewards and recognition vendors, invoice management and data entry into our employee HRIS system.

Duties

Provides administrative support and coordination of activities for the Human Resources department. A typical day to include, but not limited to, the following:

  • Maintains accurate and up-to-date employee files via scanning and electronic uploads to ImageRight
  • Performs periodic audits of HR files and records to ensure all required documents are collected and filed appropriately
  • Responsible for administering corporate-wide employee service award program and assisting in creating and executing employee recognition events
  • Responsible for maintaining labor law posters in compliance with all required federal, state and local laws
  • Manages gym reimbursement program by auditing and approving employee submitted expenses to ensure alignment with established program details
  • Provide support with various steps in the HR on-boarding process for new hires such as charitable donation deduction
  • Read and route incoming HR mail
  • Assists or prepares correspondence/employment verifications
  • Performs customer service functions by answering employee requests and questions
  • Processes required changes through payroll to ensure proper deductions
  • Provide administrative support to VP of HR, including expense reporting in Concur and processing invoices for HR department and assists with various research and/or special projects
  • Partners with and serves as back-up to the Executive Assistant, when needed
  • Other projects and tasks as assigned

Qualifications

Successful candidates will have:

  • High School diploma or equivalent
  • Two years of general office/administrative support experience
  • Data Entry experience in a corporate environment preferred
  • Working knowledge of general office procedures
  • Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling, telephone and interpersonal skills
  • Strong attention to detail, well-organized, and ability to work in a fast-paced environment

 

 

EEO Statement

Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer.  In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status,  sexual orientation and/or any other status protected by law. 

Benefits

We offer a comprehensive benefit package, which includes tuition reimbursement and a generous 401K match. Our rich history of outstanding results and growth allow us to focus our business plan on continued growth, new products, people development and internal career opportunities.  If you enjoy working in a fast paced work environment with growth potential please apply online.

Additional information on Volunteer Benefits, Paid Vacation, Medical Benefits, Educational Incentives, Family Friendly Benefits and Investment Incentives can be found at  https://www.phly.com/Careers/default.aspx

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